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Document automation · county records pipeline

Six hours of county paperwork, filed in 3m 46s.

Paperline pulls every public document an association has filed with the county registry, works out what each one is, sets aside duplicates and empty placeholder forms, and files the rest into the folders your owner portal expects. With a manifest for the auditor.

Run the pipeline Try your own files
Diagram: 63 county filings flow through 8 pipeline stages into 14 portal folders63 FILINGSPIPELINE01LOC02IDX03DL04CLS05DUP06N/A07FILE08MANGoverningBudgetsMeetingsStructuralInsurance…+9t ≈ 3m 46s14 FOLDERS + CSVFIG. 01 — RECORDS PIPELINESCALE 1:1
Input
1 registration number
Output
14 folders + manifest
Filings in demo
63 found · 52 filed
By hand
~6 hours, every time

01 — Live run

One registration number in. A finished records folder out.

Eight stages against the Palmetto County Community Association Registry: locate, index, download on four lanes, classify, hash for duplicates, flag the county's “not available” stand-ins, file, and write the manifest. This is a recorded run replayed in your browser with fictional data.

Palmetto County Community Association Registry
Coral Reach Towers Condominium Association, Inc.

Stagesidle
  1. 01Locate registration recordqueued
    queued—
  2. 02Index filingsqueued
    queued—
  3. 03Downloadqueued
    queued—
  4. 04Classifyqueued
    queued—
  5. 05Deduplicatequeued
    queued—
  6. 06Flag “not available” formsqueued
    queued—
  7. 07File into foldersqueued
    queued—
  8. 08Write manifestqueued
    queued—

Download lanes

  • L1

    idle

  • L2

    idle

  • L3

    idle

  • L4

    idle

paperline · run.logdemo data

Ready. Press Run pipeline to pull every public filing for CR-24-001387.

coral-reach-towers/0 files
  • 01 Governing Documents0
    • empty
  • 02 Budgets & Financials0
    • empty
  • 03 Contracts & Bids0
    • empty
  • 04 Conflicts of Interest0
    • empty
  • 05 Meetings0
    • empty
  • 06 Structural Integrity & Reserves0
    • empty
  • 07 Building Permits0
    • empty
  • 08 Affidavits0
    • empty
  • 09 Insurance0
    • empty
  • 10 Board Certifications0
    • empty
  • 11 Upcoming Votes0
    • empty
  • 12 Forms & Applications0
    • empty
  • _Duplicates0
    • empty
  • _Not Available0
    • empty

02 — Hands-on

Try it with your own files.

Drop in a messy folder of PDFs and scans. Each one is sorted into the same portal folders on the spot, using the filename rules from the pipeline above.

Your files never leave this browser. Nothing is uploaded; only filenames are read, right here on your device.

Sorted output

Files you add are classified instantly into the same 12 portal folders. Anything without a clear match goes to Needs a human look.

  • 01 Governing Documents
  • 02 Budgets & Financials
  • 03 Contracts & Bids
  • 04 Conflicts of Interest
  • 05 Meetings
  • 06 Structural Integrity & Reserves
  • 07 Building Permits
  • 08 Affidavits
  • 09 Insurance
  • 10 Board Certifications
  • 11 Upcoming Votes
  • 12 Forms & Applications

03 — Offerings

Other automations I build.

Same approach every time: find the job someone does by hand on repeat, make it run by itself, and leave a paper trail you can check.
  • 01

    Invoice & bill intake

    Bills arrive by email, scan or vendor portal. Vendor, amount, due date and GL code land in your accounting software, queued for one-click approval.

    QuickBooks · Xero · email

  • 02

    Inbox triage & routing

    A shared inbox that sorts itself: requests tagged, routed to the right person, urgent ones escalated, the repetitive ones answered from your templates.

    Gmail · Outlook · Slack

  • 03

    Report generation

    Board packets, owner statements and monthly KPI decks assembled from your data on a schedule, formatted the way your readers expect.

    PDF · Sheets · scheduled

  • 04

    Data cleanup & name normalization

    “SMITH, JON”, “Jon Smith” and “J. Smith Jr.” become one record. Addresses, phones and casing fixed, with an audit trail of every change.

    CSV · CRM · dedupe

  • 05

    Scheduled scrapers & alerts

    Public portals, permit filings, prices or listings watched around the clock. You get a message the moment something you care about changes.

    Cron · diffing · SMS / email

  • Something else that eats your team's week?

    Describe it

04 — Return

What is the manual version costing you?

Move the sliders to match your office. The math is plain multiplication, shown underneath, so you can check it.
300
102,000
6 min
1 min30 min
$35/h
$15/h$150/h

360 hours and $12600 saved per year

Back every year

360hours

≈ 45 working days of copy, rename, file.

$12,600

in staff time, at your rate.

300 docs × 6 min × 12 months ÷ 60 × $35. Budget a few minutes a week for spot checks.

Got a pile of documents someone files by hand?

Tell me what comes in, where it needs to go, and how long it takes today. I'll reply with a plan and a fixed quote.

Start a project